Stirling Wargamers policy - Secure handling, use, storage and retention of disclosure information.

1.1 In accordance with the Scottish Executive Code of Practice, for registered persons and other recipients of Disclosure Information, Stirling Wargamers will ensure the following practice:

1.2 Disclosures will only be requested when necessary and relevant to a particular post and the information provided on a disclosure certificate will only be used for recruitment purposes.

1.3 Stirling Wargamers will ensure that an individual’s consent is given before seeking a disclosure, and will seek their consent before using disclosure information for any purpose other than recruitment.

1.4 Disclosure information will only be shared with those authorised to see it in the course of their duties.

1.5 Where additional disclosure information is provided to Stirling Wargamers and not to the disclosure applicant, Stirling Wargamers will not disclose this information to the applicant, but will inform them of the fact that additional information has been provided, should this information affect the recruitment decision.

1.6 Disclosure information will be stored in a locked non-portable container, for a maximum of 6 months. Only those authorised to see this information in the course of their duties will have access to this container.

1.7 Disclosure information will only be destroyed by shredding.

1.8 No image or photocopy of the disclosure information will be made, however the following details will be retained:-

1.9 Stirling Wargamers will ensure that all staff with access to disclosure information are aware of this policy and have received relevant training and support.

1.10 Stirling Wargamers undertake to make a copy of this policy available to any applicant for a position with Stirling Wargamers that requires a disclosure.