Stirling Wargamers, Club Constitution


1.0 Name and Address

1.1 The club will be called Stirling Wargamers

1.2 The club will be based in Ochil Community Hall, Ochil Crescent, Stirling.


2.0 Purpose

2.1 To provide the opportunity for Members to participate in the hobby of collecting, painting, modeling and gaming with strategy wargaming systems.


3.0 Membership

3.1 Membership of the club is gained by payment of the annual membership fee of £10.

3.2 Club meetings are open to Club Members who can make use of the club facilities upon payment of the members price of £2.

3.3 Club meetings are open to non-Members who can make use of the club facilities upon payment of the non-members price of £3.

3.4. Members must be 12 years old or more to attend the club or become a Member. Club Officials and signatories must be 18 years or older. 3.4. A confidential record of attendance of members and visiting non-members will be kept on each club-night.


4.0 Club Assets

4.1 The assets of the club (gaming equipment, cash in hand and cash at the bank) belong to the Members.

4.2 If the club ever closes the assets will be distributed to the current Members as evenly as possible.


5.0 Club Officials

5.1 Decisions involving expenditure in excess of £50 or which involve a change in Club Rules will be made by majority vote of club committee members at a normal committee meeting. Club Officials may make decisions on day to day running and expenditure of up to £50.

5.2 At the AGM the Members will appoint a Club Chairman, Treasurer, Club Secretary, Publicity Officer and Website Officer. Nominations must be seconded and must be posted 28 days before the AGM. Where two people are nominated for one post a members vote will be cast at the AGM.

5.3 Officials must have attended at least three quarters of the meetings during the past 12 months to be eligible for election or re-election.

5.4 At least one Official will be trained as a First Aider. At least one First Aider will be present at all club meetings.


6.0 Club Funds

6.1 Club funds will be administered through a bank or building society account which is designed for this purpose.

6.2 There will be four signatories to the Club Bank Account, one of whom will be the club Treasurer. Any two of the signatories must sign Club Cheques and make cash withdrawals.

6.3 The Treasurer will keep a record of transactions on club funds showing all credits, debits and the current balance. The record will be available for inspection by any club Member.

6.4 A receipt will be obtained for all club expenditure, checked by the Treasurer and retained for audit purposes. If the Treasurer commits expenditure then the receipt will be checked by a different signatory.

6.5 The club year will run from February 1st to January 31st. At the end of the year a suitably qualified independent person will inspect the financial records.

6.6 Public liability insurance will be the highest priority purchase for the club. Sufficient funds will be put aside for this annually.


7.0 Voting and club decisions

7.1 Decisions regarding the club, including amendment of Club Rules, will be made by majority vote by the committee at committee meetings or by all members at normal club meetings if appropriate.

7.2 The Club Chairman will keep a record of decisions taken at club meetings. The record will be available for inspection by any club Member.

7.3 Only current Members may vote.

7.4 There will be an Annual General Meeting during January to discuss the general direction of the club and forthcoming events.


8.0 Standards of Conduct

8.1 Club Members and visiting non-Members will at all times adhere to the following standards of behavior:

8.2 There will be no verbal or physical abuse of any other Member or visiting non-Member.

8.3 There will be no discrimination of any kind by any Member or visiting non-Member towards any other person at the club meetings. This includes but is not limited to discrimination on grounds of:

8.4 A minimum of one committee member and one nominated responsible adult will be in attendance at club meetings.

8.5 It is the responsibility of all persons to ensure that:


9.0 Disagreements between club members

9.1 Any serious disagreements between Members must be referred to the Club Chairman.

9.2 If the Club Chairman is unable to resolve the disagreement or if personally involved in it, the matter must be referred to the GCN Area Representative.

9.3 The following procedures are to be used if informal efforts to resolve disagreements have been made and failed.

9.4 Serious disagreements between any of the following must be referred to the GCN Council:

9.5 All the parties to the disagreement must be given reasonable opportunity to state their case.


10.0 Suspension of members

10.1 Suspension of membership ensures that no situation in the club arises which could cause further concern for the well-being of club members, visitors, property or premises, and that no member is placed in a position which may cause further compromise. Such action may be necessary in the following cases:

10.2 When an allegation is made that a Member has committed a serious criminal offence. In this case the Member must be suspended until police enquiries and any legal proceedings have been concluded;

10.3 When a disagreement between adults cannot be resolved quickly. In this case the suspension is to be for a period of not more than 90 days in the first instance. Suspension for further periods of not more than 90 days may follow;

10.4 When the action of an individual could seriously harm the reputation of Stirling Wargamers.

10.5 In every case membership may be suspended only by the appropriate authority with approval from the other appropriate authority as defined in the following table:

to be suspended

Authority to suspend

to approve suspension

Member of club

Club Official

Club Chairman

Club Committee Official

Club Leader

Area Rep

Club Chairman

Area Rep

GCN Council Member

Area Rep

GCN Council Member

GCN President

GCN Council Member

GCN President

Majority vote of GCN Council

10.6 The suspended Member must not participate in any activity connected with Stirling Wargamers.

10.7 Any committee appointment held by a suspended member will be regarded as vacant.

10.8 Suspension in the case of disagreement must be followed as soon as possible by conciliation and such further steps as are necessary.

10.9 When a person's membership is suspended or the nature of the suspension changes, the appropriate Official must inform the GCN Council, through the Area Rep.

10.10 Any Gaming Club Network member who is dismissed has the right of appeal (with the aid of a 'friend' if so desired) to the next highest tier of authority.

10.11 If so requested by the person dismissed, the Official asked for appeal may appoint a committee to hear the appeal.

10.12 Reasonable opportunity must be given for the dismissed person to attend the meeting of such a committee to state a case against dismissal.

10.13 Following any incident of suspension of membership to an individual censure will not be lifted without the agreement of both the Officials who agreed upon censure, as outlined in 10.2.

10.14 Records of all suspension and disciplinary actions must be maintained by all Officials involved and be available for examination by the police authorities should they be required.